Operating Regulation


  • The HARH Library and Historical Archive is open to the research public from Monday to Friday, from 9.00 a.m. to 2.00 p.m. It does not operate on Saturdays, Sundays and public holidays.
  • Researchers must sign in the reader-researchers’ book and enter their address and phone number.
  • Researchers are kindly requested to leave their personal belongings (bags, briefcases, etc.) in a special area provided for this purpose in the reading room.
  • HARH archives and booklets are not accessible to researchers. Researchers wishing to study books or archives must complete the forms available for this purpose. Until they return the material they requested to the official responsible, they are personally responsible for it.
  • The study of books and archival material takes place exclusively in the reading room. Borrowing is not allowed.
  • Access to archival material is allowed depending on the processing stage of the requested file.
  • The researcher should treat the material with care and respect. They must be careful not to damage the material and not interfere with the order of the material. Notes on books and archival material are not allowed. The material must be returned to the official responsible, in the condition and form delivered.
  • If it is found that a book or archival material has been removed from the HARH site, the person responsible for this operation shall lose the right to enter the premises of the HARH.


The reproduction of books and archival material is permitted upon written request and after consultation with the official responsible.

The application must state:

A. The researcher’s data

B. The details of the person responsible for issuing or producing

C. Accurately the material requested

D. The purpose for which it is requested

Photocopies – Photos – Scans

  • The photocopying of books or archival material is undertaken only by the staff of the HARH. In the case of a large number of photocopies or a heavy workload of staff, photocopies are available to the researcher within one to five working days of the request.
  • Photocopies may not exceed 30% of the pages of the book- magazine. Total book playback is not allowed.
  • To protect manuscripts, rare forms, old books and newspapers from wear and tear, they are not photocopied. The photocopying of typed files is carried out after an assessment by the responsible official and on the basis of the condition of the material.
  • Each order may not exceed 10 archival collections. Ordering documents cannot fully cover an archival collection of more than five pages. Also, the order may not exceed 30% of the large archival collections. In exceptional cases it is permissible to reproduce more archival collections or to completely reproduce archival collections with the permission of the HARH Board of Directors.
  • The researcher who wishes to have photographic copies of archival material of the HARH submits the relevant order to the responsible official and is charged the corresponding costs. For photographic copying, photographers associates of the HARH are used, with whom the researcher negotiates for the corresponding expenses.
  • The photographing of the material by a non-HARH photographer is done at the request of the researcher and permission of the HARH Board of Directors In any case, the material is transferred to the photographers only by the HARH staff. Negative or original material remains in the possession of the HARH.
  • The digital reproduction of archival material by HARH staff takes place at the request of the researcher, and is done by consultation, at a time depending on the number of documents to be digitized.
  • The use of cameras, video cameras and scanners by the researcher himself for the reproduction of books or archival material is permitted only at the request of the investigator and with the permission of the HARH official responsible.

Audiovisual material

  • For the study or reproduction of audiovisual material (oral testimonies recorded on cassettes or CDs or videotaped on cassettes) the tape recorder or CD recorder or HARH video is used. The use of a tape recorder or CD recorder or video of the researcher shall not be permitted until a special permission from the HARH Board of Directors.
  • Each order may not exceed 10 oral testimonials. Also, the order may not exceed 30% of each oral testimony. In exceptional cases it is permissible to reproduce more oral testimonies or to reproduce oral testimonies completely with the permission of the HARH Board of Directors.

Publications – Productions

  • In each edition, documentary, film or other production in which archival material of the HARH is used, the indication of the source “Historical Archive of Refugee Hellenism” of the Municipality of Kalamaria is mandatory. Otherwise the HARH reserves the right to criminal prosecution.
  • The total reproduction/ publication of a series of archival collections requires the approval of the HARH Board of Directors, to which the person concerned applies. The granting of the approval shall be accompanied by the determination of the amount of the publishing rights received by the HARH.
  • Use of archival material, if intended for commercial publications, is charged after a special agreement with the Board of Directors.
  • Archival material is the intellectual property of the HARH. Therefore, all the provisions of the Intellectual Property Act, which expressly prohibits the user from granting, supplying or selling to third parties, archival material of the HARH, apply.
  • Researchers using archival material from the HARH in their studies are required to submit a copy of their work to the HARH library.

Each August the HARH remains closed to the research public for the necessary work of classification of archival material.

The Regulation was adopted by the 4th decision of the 3rd meeting of the HARH Board of Directors in 2002.

© 2020. All Rights Reserved | Historical Archive of Refugee Hellenism | Thessaloniki Developed by SmartWebDesign